Smart Inventory Capture & Centralized Database
DNG Cold Store Management System captures inventory and storage data from multiple sources such as inward registers, client records, product batches, and dispatch entries. All stock-related information is stored in a centralized database, making it easy for cold store managers and staff to access inventory details anytime.
- Inward stock entries
- Outward and dispatch records
- Client-wise storage details
- Batch and lot numbers
- Manual and digital stock updates
The system organizes inventory based on product type, storage duration, client name, and priority level, helping cold storage operators optimize space utilization and reduce spoilage.
Intelligent Inventory Segmentation & Stages
Our Cold Store Management System allows you to segregate inventory into different categories such as:
- Fresh stock
- Aging stock
- Expiring stock
- Dispatched stock
Users can also classify stock into various stages like received, stored, under observation, ready for dispatch, and dispatched. This structured workflow helps your team track the exact status of every batch and plan dispatch actions accordingly.
Automated Temperature Monitoring & Alerts
One of the most powerful features of our CSMS is its intelligent temperature and humidity monitoring system. It continuously tracks storage conditions and sends automatic alerts when readings go beyond defined limits.
The system supports:
- Real-time temperature tracking
- Humidity level monitoring
- Automated alert notifications
- Scheduled inspection reminders
This ensures product safety, reduces spoilage risk, and maintains compliance with storage standards.
User & Role Management
Our Cold Store Management Software includes a flexible user-management system that supports multiple user roles such as:
- Data Users – Responsible for entering inward, outward, and inventory records.
- Operations Users – Handle stock placement, dispatch scheduling, and storage management.
- Supervisor Users – Monitor operations, assign tasks, and track staff performance.
- Admin Users – Manage system settings, users, permissions, and overall cold store operations.
Each user role has defined access permissions to ensure data privacy and operational security. Staff can forward stock or dispatch requests to supervisors or managers when required, ensuring better handling and faster order processing.
Billing & Invoice Management
The CSMS can be integrated with an automated billing system that allows users to:
- Generate professional storage invoices
- Use predefined billing templates
- Calculate charges based on quantity and storage duration
- Send invoices via email or WhatsApp
- Schedule payment reminders
This automation saves time, reduces manual effort, and improves the overall client experience.
Powerful Reports & Analytics
Our CSMS provides detailed and graphical reports to help cold store owners and managers monitor performance and productivity.
- Stock movement reports
- Storage utilization
- Revenue and billing reports
- Client-wise inventory
- Dispatch history
- Expiry and spoilage trends
These insights help you evaluate your operations, improve storage efficiency, and make data-driven business decisions.
Security & Data Protection
We understand the importance of data security. Our Cold Store Management System is built with:
- Three-tier security architecture
- SSL encryption
- Secure user authentication
- Role-based access control
This ensures that your sensitive business and inventory data remains fully protected from unauthorized access.
Why Is Cold Store Management System Essential for Businesses?
A Cold Store Management System simplifies daily operations and improves overall business performance. It helps cold storage businesses:
- Track all inventory movements
- Monitor temperature and humidity levels
- Manage inward and outward entries efficiently
- Reduce spoilage and stock loss
- Improve client satisfaction
- Increase revenue
By optimizing storage operations and maintaining product quality, businesses can maximize their return on investment.
Daily Inventory Reports & Productivity Tracking
With daily reports of fresh, aging, expiring, and dispatched stock, managers can easily monitor cold store productivity. The system also shows:
- Total inward and outward entries
- Pending dispatch orders
- Storage utilization percentage
- Revenue trends
This transparency helps in better planning and performance improvement.
Custom Development & Integration
We offer fully customized Cold Store Management Software solutions based on your business needs. Our team can integrate the CSMS with:
- Temperature sensors and IoT devices
- Email servers
- SMS gateways
- Payment gateways
- ERP and CRM systems
This flexibility ensures smooth workflow automation and better system compatibility.